Stay ahead of compliance.
Without the complexity.
Payroll compliance shouldn't depend on disconnected spreadsheets, scattered documents and last-minute checks. PayEaze brings compliance workflows closer to the payroll and employee data they depend on — helping teams organize information, monitor important actions and maintain clearer operational visibility.
Compliance starts with connected information.
Everything compliance teams need.
Connected to payroll.
Compliance depends on accurate employee information, consistent payroll data, timely actions and accessible documentation. PayEaze brings these elements into a connected operational workflow.
Statutory Data
PF, ESIC, PT & TDS rule parameters
Organize every compliance workflow
in one place.
PayEaze is designed to help payroll and HR teams structure statutory workflows around the employee and payroll data that powers them.
Structured EPF calculations mapped to monthly payroll cycles.
Map employee UAN numbers, calculate employer and employee contributions based on state wage ceilings, and prepare structured ECR files with zero manual formula reconciliation.
PF workflow visibility
from punch to filing file.
Ensure every employee's PF contribution is calculated against verified wage components before payroll closes. Eliminate post-run reconciliation delays with automated eligibility checks.
Employees crossing the statutory wage cap due to quarterly incentives or overtime are systematically flagged so payroll managers can verify continuity rules without missing deductions.
Keep employee statutory
information organized.
Automate the complexity of ESIC calculations across dynamic frontline shifts. PayEaze ensures contributions match the exact days worked and wage caps applied in the payroll cycle.
Make regional payroll requirements
easier to manage.
Organizations operating across multiple locations may have different regional payroll considerations. PayEaze provides structured visibility around relevant employee, location and payroll information.
Regional Professional Tax Slabs
State schedules mapped directly to employee work locations
| State / Jurisdiction | Employee Count | Applicable PT Slab Rule | Deduction Period | Calculation Status |
|---|---|---|---|---|
| Maharashtra | 1,420 Heads | ₹200/mo (₹300 in Feb) | Monthly | Applied ✓ |
| Karnataka | 980 Heads | ₹200/mo for >₹15,000 | Monthly | Applied ✓ |
| Gujarat | 840 Heads | Graduated wage slabs | Monthly | Applied ✓ |
| Tamil Nadu | 520 Heads | Half-yearly wage slabs | Half-Yearly | Applied ✓ |
| West Bengal | 422 Heads | Graduated monthly slabs | Monthly | Applied ✓ |
Keep payroll tax information
connected and auditable.
Payroll tax workflows depend on accurate employee profiles, compensation components and monthly disbursements. PayEaze unifies tax declaration capture and deduction schedules under one single pane of glass.
Know what needs attention.
And when.
Stay ahead of statutory milestones with an interactive calendar view of monthly payroll validation, filing prep and review deadlines.
Gross-to-net calculation verification across 4,182 active employees.
Compile UAN contributions and prepare monthly electronic challan returns.
Reconcile wage threshold limits and monthly insurance contribution registers.
Verify monthly tax deductions against declared tax regimes.
Audit new joinee bank details, PF nominations, and ID verification records.
Executive compliance health scorecard and statutory ledger compilation.
See your compliance position
at a single glance.
Continuous background validation summarizes statutory health, upcoming actions, pending documentation and exception queues in one unified executive dashboard.
Find issues before they become
payroll problems.
Compliance teams need more than completed or failed flags. PayEaze surfaces granular exceptions early in the cycle so you can resolve them with one-click workflows.
Missing Bank IFSC & Account Details
Frontline employee profiles lack validated bank disbursement routing codes.
Payroll Gross-to-Net Mismatch
Calculated deductions differ from active wage master components.
Statutory Document Requiring Review
Uploaded EPF nomination forms require HR signature verification.
Incomplete State PT Applicability
Inter-state worker deployment without updated destination state PT slab.
Keep compliance documentation
organized and audit-ready.
Centralize statutory declarations, KYC identities, signed registers and challan receipts in a searchable, role-governed document vault.
| Document Name | Category | Format | Status | Last Updated | Owner | Action |
|---|---|---|---|---|---|---|
| Form 11 (EPF Declaration Master) | Statutory | PDF / Signed | Verified | Aug 28, 2026 | HR Operations | |
| ESIC Form 1 (IP Family Details) | Statutory | Digital Form | Verified | Aug 26, 2026 | Plant Supervisor | |
| Monthly Wages & Overtime Register | Payroll | XLSX Export | Verified | Aug 31, 2026 | Payroll Team | |
| Employee Aadhaar & Bank Passbooks | Employee | Scanned KYC | Pending Review | Sep 02, 2026 | Branch Admin | |
| CLRA Form V (Workmen Register) | Statutory | PDF Report | Verified | Aug 20, 2026 | Compliance SPOC | |
| Form 16 Tax Deduction Certificates | Reports | PDF Batch | Verified | Jul 15, 2026 | Finance Lead | |
| Labour Welfare Fund Half-Yearly Form | Statutory | Template | Missing | Pending Upload | MH Branch SPOC |
Upload compliance data
without the friction.
Ingest bulk master records, KYC documents and attendance registers. PayEaze pre-validates data rows on upload so errors are caught before processing.
Drag & drop your compliance file here or click to browse
Validate information before it
moves downstream.
Every employee record, statutory parameter and wage component is validated against active rule masters before calculating net pay or preparing filings.
Automate predictable
compliance workflows.
Eliminate repetitive manual spreadsheet checks. PayEaze sequences compliance preparation automatically as soon as the monthly payroll period closes.
Payroll Period Closes
Biometric punches, shift attendance and overtime registers locked.
Collect Payroll Data
Gross wage components compiled across 280+ pan-India sites.
Validate Employee Records
UAN, IP numbers, PAN and bank IFSC verified against active masters.
Check Statutory Info
State wage thresholds, PF 12% caps, and PT slabs evaluated.
Identify Exceptions
Threshold crossings, missing KYC and calculation deltas isolated.
Prepare Compliance Workflow
Standard ECR files, ESIC registers and challan sums compiled.
Supervisory Review
Finance and HR SPOCs authorize final contribution registers.
Compliance Complete
Filing packages and audit ledgers exported with digital stamps.
Automation with
human accountability.
Compliance workflows often require multi-tier approvals before funds are committed. PayEaze ensures every preparation step is paired with clear role authorizations.
Prepared
Wage registers & contribution ledgers generated
Validated
28-state PT and PF caps checked with 0 formula errors
Manager Review
Employee exceptions and KYC changes signed off
Finance Review
Statutory fund reserve & payout authorization confirmed
Completed
ECR text files and ESIC challans locked
Know what changed.
Know who changed it.
Every master record update, validation check, slab adjustment and supervisory sign-off leaves a timestamped audit trail for seamless statutory reporting.
Live Statutory Audit Stream
Continuous chronological logging across all business units
| Timestamp | User & Role | Action Executed | Module | Audit Status |
|---|---|---|---|---|
| 10:42 AM | System Automation Calculation Engine | Payroll statutory registers compiled | Payroll & PF | Verified ✓ |
| 10:36 AM | Rajesh Sharma Compliance Admin | Updated wage master PT slab for MH Unit | Professional Tax | Saved ✓ |
| 10:12 AM | Ananya Iyer HR Operations Lead | Uploaded bulk KYC Aadhaar verification bundle | Document Vault | Uploaded ✓ |
| 09:48 AM | Vikram Malhotra Finance Director | Authorized August ESIC contribution batch | ESIC Module | Signed Off ✓ |
| 08:15 AM | Sunil Deshmukh Plant Supervisor | Cleared 14 missing shift punches for Shift A | Attendance | Approved ✓ |
Stay organized across locations
and business units.
Whether you operate across 4 states or 28, PayEaze maintains isolated compliance parameters per business unit while rolling up statutory visibility to headquarters.
Business Unit Alpha (West Logistics Hub)
Business Unit Beta (Manufacturing Plant 1)
Business Unit Gamma (Contract Logistics)
Business Unit Delta (Facility Ops)
Turn compliance data
into clear reports.
Generate statutory ledgers, audit registers and executive summaries in one click. Ready for internal reviews and external statutory verifications.
Monthly Compliance Summary
Executive scorecard covering PF, ESIC, PT and TDS status.
Provident Fund ECR Report
Audit-ready breakdown of member contributions and wages.
ESIC Contribution Register
IP-wise wage calculations, days worked, and challan sums.
Professional Tax Ledger
State-by-state deduction registers with regional schedules.
TDS & Tax Withholding Summary
Deductions mapped to declared Old/New tax regimes.
Employee Compliance Status
Roster KYC completion, missing Aadhaar & PAN tracker.
Statutory Document Audit
Vault status summary for Form 11, Form 1 and CLRA cards.
Pre-Payroll Exception Audit
Log of all flagged exceptions, threshold shifts & fixes.
*Illustrative product simulation score based on active payroll validation hooks.
One view of your
compliance readiness.
Evaluate multi-dimensional readiness across identity verification, document completeness, gross-to-net calculations and open action items before signing off monthly payouts.
Tailored compliance views for
every department.
Whether you're preparing ECR files in HR, reviewing statutory liabilities in Finance, or managing site punches in Operations, PayEaze delivers scoped role clarity.
Employee Documentation & KYC Governance
From employee data to
compliance completion.
A transparent end-to-end timeline that guides your operations systematically from month-end punches to locked audit archives.
Collect
Frontline punches & KYC masters
Validate
Wage rules & identity checks
Calculate
PF, ESIC, PT & TDS amounts
Review
Departmental exception audit
Approve
Multi-tier supervisory sign-offs
Prepare
Standard ECR & challan formats
Complete
Payment execution & reconciliation
Report
Statutory ledgers & audit archives
Replace disconnected compliance work
with one connected workflow.
Moving employee records through isolated spreadsheets and email threads creates audit vulnerabilities. PayEaze unifies data pipelines directly.
Designed for more confident
compliance operations.
Built from the ground up to reduce statutory friction, eliminate payroll delays and empower frontline workforce teams.
Centralized Information
Keep important employee records, shift attendance and payroll calculations connected in one shared data master.
Better Visibility
See exactly what is complete, what is pending review, and what requires immediate operational attention.
Structured Workflows
Give HR and payroll teams a clear, chronological process from data ingestion to final statutory filing.
Exception Awareness
Identify missing KYC documents, threshold shifts or wage formula mismatches days before payroll locks.
Document Organization
Maintain an audit-ready digital vault for PF declarations, ESIC identity cards, and signed monthly registers.
Operational Control
Enforce multi-tier review, approval accountability and cryptographic audit logging throughout the payroll lifecycle.
Compliance information deserves
controlled access.
Sensitive employee identity and statutory wage data is protected by strict role-based access control, cryptographic session tokens and granular permission gates.
Granular permissions mapped across every operational touchpoint.
Define scoped roles where plant supervisors can only view shift attendance, HR managers can manage KYC records, and only authorized finance officers can execute statutory disbursement runs.
The complete compliance command center
for modern workforce enterprises.
Experience a full-scale operational view combining multi-state statutory health, pending approvals, real-time activity feeds and upcoming filing schedules.
Compliance becomes easier when
the data is already connected.
Transition from fragmented spreadsheets to a synchronized workforce compliance operating system.
Fragmented & Manual
Disjointed HR tools force teams to manually copy numbers across spreadsheets, chase missing KYC via email, and scramble to fix filing errors after month-end.
- Scattered document folders
- Manual Excel formula checks
- High risk of statutory penalties
Connected Engine
Punches, wages, master records and statutory schedules are linked directly. Pre-payroll validation rules catch exceptions before the pay run closes.
- Single employee master data
- 28-state PT wage schedules
- Automated ECR file preparation
Confidence & Speed
Payroll and finance teams spend less time on repetitive manual tasks and maintain complete supervisory accountability and audit readiness.
- Fewer repetitive steps
- Clearer operational control
- Transparent audit archives
Built for teams responsible for
getting payroll right.
Whether your priority is eliminating manual ECR spreadsheets, auditing KYC records or enforcing approval controls, PayEaze adapts to your operational structure.
Payroll Operations Teams
Calculate statutory wage deductions automatically, catch threshold exceptions before locks, and generate standard ECR files in one click.
HR & People Operations
Centralize employee identity verification, maintain digital KYC records, and manage statutory onboarding forms without physical paperwork.
Finance & Accounts Leadership
Maintain multi-tier statutory fund approval controls, review tax withholding liabilities, and verify bank disbursement files before funds leave.
Enterprise System Administrators
Enforce granular department permissions, isolate multi-state branch data, and inspect immutable activity logs across all sites.
Answers to your
compliance questions.
Learn how PayEaze structures statutory workflows, coordinates document validation and supports multi-state payroll operations.
Bring compliance closer
to your payroll.
Give your HR, finance and payroll teams a more connected way to organize compliance workflows, monitor important actions and maintain clearer operational visibility.